If your company handles sensitive information regarding employees and customers or keeps confidential documents on business accounts or deals it is essential to limit access to these files from the eyes of anyone else. Even if your employees are trustworthy and well-trained on security of documents, it only takes one small error https://vdr-soft.net/how-to-sign-a-nda-online for severe consequences to follow. Here are four methods to help you restrict access to documents to prevent a breach.
It is possible to stop the threat actors from accessing secured files with two-factor or multiple-factor authentication protocols. The extra security layer prevents them from stealing passwords and usernames to access confidential data. It also helps comply with regulations such as GDPR and HIPAA.
An eSignature requirement is another popular option for companies that want to keep anyone who is not authorized from accessing confidential files. This allows businesses to verify the identity of an individual before giving them access to confidential information. It also guarantees the highest level of security since any changes to documents can be detected.
Security enhancements can be achieved by utilizing customized permissions that allow managers to control how sensitive documents are printed or opened. They can also control how they are copied, edited and printed. You can also restrict the kinds of changes an individual file could undergo, such as changing its text or design. A check trail can be added to these documents in order for administrators to monitor activities and detect any unauthorized modifications made.
It's also crucial to make sure that everyone in the office is aware of the importance of keeping information safe in both digital and paper files. This can be achieved by implementing a "clean desk" policy that ensures all papers and documents are secured with passwords each time an employee quits their workstation. All devices, including laptops, desktop computers and smartphones, are also cleaned of all data before they are powered off or disposed.